This guide is structured to facilitate easy understanding and accessibility of Athena's extensive features. From initial setup to advanced usage, each section is designed to build upon the previous, enhancing your learning experience and mastery of the tool without overwhelming you with repetitive information.

• Athena, your strategic life companion, harnesses advanced artificial intelligence to transform your approach to task and project management. Designed around the principles of the Getting Things Done (GTD) methodology and integrated with Todoist, Athena enhances not only your productivity but also your decision-making and time management through dynamic, intuitive interactions.

• Athena's AI-driven approach ensures that you are more organized, less stressed, and more productive. By automating routine tasks and employing advanced analytics, Athena not only saves you time but also helps maintain a healthy balance between your personal and professional lives.

• Advanced Task Management: Utilizing a GTD-inspired structure, Athena helps you effectively capture, organize, and prioritize tasks, ensuring your focus is always on the right activities at the right time.

  Predictive Analytics and Personalization: Athena anticipates your needs by suggesting tasks and adjusting schedules based on your previous activity patterns and preferences, promoting a proactive rather than reactive approach to your tasks.

  Dynamic Scheduling: By analyzing your personal and professional calendars, Athena identifies optimal times for undertaking tasks, helping you manage your day with maximum efficiency.

  Seamless Integrations: Extend Athena’s capabilities by integrating with various external tools and platforms, such as weather services for planning and Google Calendar for seamless scheduling.

  Custom Commands and Automation: Streamline your workflow with Athena's custom commands, allowing for simplified control and management of tasks through direct commands like /optimize, /start, /faq, and /userguide.

• Todoist Account: A Todoist freemium account is necessary to use Athena. Keep in mind that future versions of Athena are planned to incorporate Todoist's premium features, including enhanced reminder capabilities.
• Understanding GTD: A basic understanding of the Getting Things Done (GTD) methodology is beneficial. Use the command /GTDstructure to get a basic explanation of the GTD methodology and to see how Athena's structure aligns with these principles.

• Automatic Setup: Athena is designed to automatically configure your Todoist with a GTD-inspired structure. This process is essential for optimizing Athena's functionality and ensuring seamless integration with your daily tasks.
• Token Consumption Notice: Please be aware that the initial setup of Athena might consume a significant amount of your GPT Plus token allocation. It is recommended to envision having 3 hours of free GPT time available in advance, as the setup process can challenge the 3-hour limitation of the GPT Plus subscription.

• Login to Todoist: Upon your first interaction with Athena, you will be prompted to log in to your Todoist account. Please complete the login process to ensure Athena can configure and manage your tasks effectively.

• Preparation: Before beginning the installation, ensure that your Todoist account is active and you are familiar with its basic functions.
• Schedule Your Setup: Given the potential length of the setup process, consider scheduling the installation during a time when you do not need immediate access to your GPT Plus services for other tasks.
• Explore Gradually: After the initial setup, spend some time exploring Athena's features at your own pace. Begin with basic task management functions before moving on to more advanced features like custom commands and integrations.

GTD Inspired Structure: Athena employs a sophisticated structure inspired by the Getting Things Done (GTD) methodology. This approach helps in effectively capturing, clarifying, organizing, reflecting, and engaging with your tasks. Detailed explanations of the projects, sections, and labels used in Athena ensure that users can easily adapt this methodology to suit their personal and professional needs.

• Task Management:

  • Creating Tasks: Learn how to create tasks within Athena, including setting priorities and deadlines.
  • Editing Tasks: Guidelines on how to modify task details as your projects evolve and priorities shift.
  • Managing Tasks: Strategies for managing your tasks effectively, using Athena's advanced sorting and filtering capabilities.

• Project Organization:

  • Setting Up Projects: Step-by-step instructions on how to set up new projects, define goals, and structure tasks within each project.
  • Using Templates: How to use and customize project templates to streamline your workflow and ensure consistency across similar projects.

• Communication Tools:

  • Internal Messaging: Overview of Athena's internal communication tools that facilitate messaging within project teams.
  • Notifications: How to set up and customize notifications to keep you updated on task progress and deadlines.

• Analytical and NLP Skills:

  • Data Analysis: Insight into how Athena uses data analysis to provide task insights and predict future task trends.
  • Natural Language Processing (NLP): An exploration of how Athena's NLP capabilities enhance task creation, management, and automation by understanding and processing natural language inputs effectively.

• Seamless Integrations:

  • Weather Services: Integrating Athena with weather services to plan tasks that depend on weather conditions, such as outdoor events or travel.
  • Google Calendar: How to sync Athena with Google Calendar for real-time scheduling and updates, ensuring all tasks and appointments are aligned across your devices.

• Interact with Athena through the ChatGPT interface using specific commands. Each command is designed to perform distinct tasks, access information, or configure settings. Here's a breakdown of key commands and how to use them effectively:

• /optimize :

  • Description: Optimize your task list and schedule based on your current priorities and deadlines.
  • Usage: Use /Optimize [project/section/task name] to receive suggestions on reordering tasks for optimal productivity.

• /start :

  • Description: Initiate a new session, project, or task setup.
  • Usage: Use /start [project/task name] to begin setting up a new project or task with guided steps.

• /faq :

  • Description: Access frequently asked questions and answers to common issues related to task management and Athena's functionality.
  • Usage: Simply type /faq followed by your question to get specific help or information.

• /userguide :

  • Description: Get detailed documentation and guidance on using Athena.
  • Usage: Type /userguide to access step-by-step instructions and tips for maximizing the use of Athena.

• /review :

  • Description: Get detailed documentation and guidance on using Athena.
  • Usage: Type /userguide to access step-by-step instructions and tips for maximizing the use of Athena.

• /reflect :

  • Description: Get detailed documentation and guidance on using Athena.
  • Usage: Type /userguide to access step-by-step instructions and tips for maximizing the use of Athena.

• Daily Routines

  • Integration: Integrate Athena effectively into your daily routines by using commands to manage and review tasks. Begin each day with /review to overview daily tasks and end with /reflect to evaluate accomplishments and set up the next day’s priorities.

This section of the guide is designed to not only familiarize you with the foundational aspects of Athena but also to empower you to harness its full potential for task and project management.

Athena organizes tasks and projects using a structure inspired by the Getting Things Done (GTD) methodology to enhance productivity and clarity.

Each project is tailored to specific areas of life, equipped with unique sections that reflect the nature of tasks:

• Inbox

  Incoming Tasks: All new tasks are initially placed here.
  Priority: Tasks that require immediate attention.
  For Review: Tasks awaiting categorization or further review.
  Planning: Tasks for future actions and planning.
  

• Personal

  Wellness
  Emotional Health
  Self-Improvement
  Leisure Activities
  Routine Tasks
  Reflections
  

• Work

  Assignments
  Career Growth
  Networking
  Skills Training
  Collaborations
  Evaluations
  External Projects
  

• Finance

  Budget Management
  Saving Plans
  Goals
  Loans Management
  Tax Duties
  Financial Review
  

• Family & Social

  Family Tasks
  Social Engagements
  Parenting Duties
  Relationships
  Volunteering
  Event Organization
  

• Someday/Maybe

  Idea Bank
  Learning Goals
  Travel Plans
  Activities
  Ambitions
  Books to Read
  Career Dreams
  Bucket List
  

Labels provide additional context to tasks, aiding in sorting and prioritization:

• predefined labels :

  Time Labels: #30min, #60min, #Hours, #Day, #LongDuration
  Context Labels: @Morning, @Afternoon, @Evening, @Night
  Priority Labels: !Urgent, !Important, !Critical, !HighPriority, !MediumPriority, !LowPriority
  Progress Labels: %25_Complete, %50_Complete, %75_Complete
  Category Labels: +Development, +Health, +Finance, +Learning, +Creative, +Admin
  Personal Context Labels: (Family), (Personal), (Work), (Errands)
  Device-Specific Labels: ^Laptop, ^Mobile
  Collaboration Labels: &Team, &Delegate
  

Filters help view tasks across projects based on specific criteria:

• preseted Filters :

This Week: Shows this week tasks.
Today: Shows today's tasks
OverDue: Displays all OverDue tasks.

This comprehensive setup ensures that Athena users can manage their tasks efficiently, capitalizing on a structured approach that enhances clarity and focus.

Athena can transform how you manage tasks and projects daily. Implementing a structured routine for reviewing your tasks can significantly increase your productivity and ensure nothing is overlooked.

• Review the Day Ahead: Start your day by reviewing your tasks in Athena. Use the /review command to automatically fetch the current day's tasks along with any overdue tasks and display them for your action.

• Reflect on the Day: End your day by reviewing your completed and uncompleted tasks. Use the /reflect command to automatically fetch the day's completed and uncompleted tasks, giving you the option to reschedule uncompleted tasks as you see fit. Leveraging Athena's capabilities at this time can help you make the best scheduling decisions.

Leveraging Athena effectively requires not just understanding its functionalities but also applying best practices that enhance task management processes. Here are some advanced tips and tricks:

• Manageable Subtasks: Use Athena to break down larger tasks into smaller, manageable subtasks. This approach makes daunting tasks more approachable and facilitates progress tracking.

• Utilize Predefined Commands: Automate repetitive task management processes with Athena’s custom commands. For instance, regularly use /optimize to ensure your task list is always organized optimally.

• Employ the Eisenhower Box: Ask Athena to categorize tasks using the Eisenhower Box method. This helps in making strategic decisions about what to work on next based on urgency and importance.

• Use Data-Driven Decisions: Athena's analytical capabilities can predict task durations and suggest the best times to tackle specific tasks. Regularly review these analytics to adjust your workflow based on performance data.

• Adapt to Changes: Keep Athena updated with your latest preferences and changes in your work routine. Regular updates to your setup can help Athena adapt to your evolving needs, providing tailored task management support.

By implementing these practices, you can harness the full power of Athena, transforming your daily routines and long-term planning into a finely tuned process that supports your personal and professional goals. Remember, the key to effective task management is not just in organizing tasks but in continuously adapting and optimizing the way you interact with your task management system.

Using Athena effectively involves understanding how to navigate challenges and when to seek assistance. This section guides you on how to address common issues and where to find additional support.

Before reaching out for help, consider these steps to troubleshoot common problems:

• Review Documentation: Often, the quickest way to solve an issue is to revisit the user guide. Athena's /userguide command can provide instant access to helpful instructions and tips.
• Experiment with Commands: If something isn't working as expected, try approaching the task from a different angle or using a different command that might achieve the same result.

Your insights and feedback are crucial for the continuous improvement of Athena. Whether you're facing persistent issues or have suggestions for new features or commands, your input can help enhance the user experience for everyone. Use the provided Google Form to share your thoughts, ensuring to specify whether you're reporting a bug, suggesting a new feature, or proposing improvements to existing commands.

• Access the Form: Submit your feedback or issue here. This form is your direct line to propose enhancements, report problems, or suggest new commands that could enhance usability. When submitting, please consider:
  • Type of Feedback: Choose from the dropdown whether your submission is a bug report, a new command suggestion, or other feedback.
  • Common Benefit: Assess whether the issue or suggestion is likely to benefit other users and not just address a unique situation.
  • Detail and Clarity: Provide a clear and concise description of the issue or suggestion.

Your participation in providing feedback is invaluable. Not only does it help in troubleshooting and resolving issues, but it also contributes to the development of new features and improvements that make Athena more effective and user-friendly. We encourage you to use this form to help us understand your needs and expectations, making Athena a better tool for all its users.

By engaging in this feedback process, you contribute to Athena's evolution, ensuring it remains a robust and adaptable tool for managing tasks and projects efficiently. Your active involvement is appreciated and essential for the continuous improvement of Athena.