A well planned site structure improves the usability and makes easier to use. On the contributor day at WCEU we got together and checked the actual structure, using cards as we created a new possible structure adding missing elements and what we thought it will be a better way to interact with the central.wordcamp.org website.

Link: https://make.wordpress.org/community/2017/06/27/wceu-contributor-day-central-wordcamp-org-evaluation/
Trello: https://trello.com/c/ydiKgdce/5-wordcamp-central-ux-evaluation

Find new ways for sponsorships on the virtual era and in virtual events.

Trello: https://trello.com/c/dIompBMr/20-find-new-ways-for-sponsorships-on-the-virtual-era-and-in-virtual-events

One thing I’d love to see is a redesign of central.wordcamp.org. Not only visually and in terms of user experience. Also, at the content level. We have a great platform and people who know everything happening in every corner of the planet in the WordPress events world (often super inspiring stuff), but we don’t share it enough. Let’s use Central’s website also to share these stories, with some kind of editorial calendar, and then amplify the reach with our social media and monthly newsletter.

Revisit and improve tools and resources

Making decisions on camera kit program’s future, should we end it or renew the equipment
Suggested by Timi Wahlahti (sippis)

Keep organizing the community team training and keep collaborating with training and other teams to provide new useful content. (For example, inviting someone from forums or photo to explain how to contribute to it, another session about budget reviews and Q&A from WordCamp organizers, another session expl

In the hopes that one day we will have in person events again, improving WordCamp tools, especially around budget, payments, and reimbursements, so that teams have better understanding of their finances.

Trello: https://trello.com/c/uq2dK4pD/33-improve-wordcamp-tools-especially-around-budget-payments-and-reimbursements

For Learn WordPress, a stronger connection to Meetup groups through discussion groups.

Trello: https://trello.com/c/RpLZDVDu/32-for-learn-wordpress-a-stronger-connection-to-meetup-groups-through-discussion-groups

Needs more info

Determining if we need the annual survey, how results of it are used and refining the survey in general if it’s decided to continue having it. Getting clarity who is responsible for the annual survey, now that has been mainly @andreamiddleton‘s responsibility

Suggested by Timi Wahlahti (sippis)
Trello: https://trello.com/c/dVenkfHM/24-wordpress-annual-survey

Revisit the usage of meetup.com

More details on Trello (see comments): https://trello.com/c/B842k3YX/14-revisit-the-usage-of-meetupcom

Supporting event organizers

Suggested by Francesca Marano
https://make.wordpress.org/community/2018/06/20/call-for-volunteers-contributor-drives-document/

"I would love to see stand-alone Contributor events get more awareness/attention too. I think this time of “everything is online” is actually a great time to have more of them, in lieu of WordCamps." - Christina Workman.

Trello:
https://trello.com/c/saTvMA97/2-contributor-drives

Supporting event organizers

• Activating wider audience to write Tuesday training posts
• Sharing some of the Tuesday training posts with the larger WordPress project in some way, as many are really good content for everyone contributing.

Suggested by Timi Wahlahti (sippis)
Trello: https://trello.com/c/Zsw858cs/10-tuesday-trainings-improvements

Suggested by Mariano Perez and seconded by Naoko Takano

Trello: https://trello.com/c/M7IDc5s6/25-translation-of-community-handbooks

Get more workshops and discussion groups on Learn WordPress.
More details here: https://trello.com/c/GmC0OQNd/13-get-more-workshops-and-discussion-groups-on-learn-wordpress

This is just a testing issue, ignore.

Link: https://make.wordpress.org/community/2016/11/26/wordcamp-talks-beta/
Trello: https://trello.com/c/w2Cf876B/7-evaluating-talks-through-wordcamp-websites

I’m happy to announce that the Beta of the WordCamp Talks plugin is on GitHub and ready for testing, feedback, feature requests and PRs! \o/

https://github.com/imath/wordcamp-talks/releases/tag/1.0.0-beta1

This first step in the process forked the WP Idea Stream plugin and integrated the WordCamp-specific features previously grouped in an external file.

Reminder: our goal is to create a plugin for WordCamp sites that manages talk submissions and selections (similar to OpenCFP), integrating seamlessly with the existing Speaker post type (on the to do list).

Ref : https://make.wordpress.org/community/2016/05/11/wp-idea-stream-for-the-wordcamp-admin-toolbox/

All credit for current efforts goes to @imath, I’m just the messenger 🙂

I would like to have a bit more privileges to adjust things like the team description, icon, ability to create smaller repos, and have teams within the main team that are dedicated to various projects so we might manage and communicate with them easier and better.

Can you help me attain that purely for this team @dd32

Experiment a shared Community Team TODO-list from which it would be easy for team members to pick a task that needs to be done, but there isn’t any assigned person responsible yet.

Trello: https://trello.com/c/1HdvOC8P/23-experiment-a-shared-community-team-todo-list-from-which-it-would-be-easy-for-team-members-to-pick-a-task-that-needs-to-be-done-b

Let’s put more value on the wp.org profiles we have. With proposals like using them instead of the Twitter handle for WordCamps or looking for new ways to leverage them with ideas to measure Five for the Future. And maybe in the future, they will be the gateway to a new platform as Meetup for all our local events.

Get more workshops and discussion groups on Learn WordPress

Trello: https://trello.com/c/GmC0OQNd/13-get-more-workshops-and-discussion-groups-on-learn-wordpress

Link: https://make.wordpress.org/community/2019/02/21/discussion-how-could-we-improve-the-wordpress-community-summit/
Trello: https://trello.com/c/dyba2BOX/3-improving-wordpress-community-summit

Let’s brainstorm on how we can change the Community Summit event format to keep the benefits and reduce the pain points!

History and Background
The first WordPress Community Summit was organized in 2012, guided by the idea that face-to-face interactions in a safe space amongst a small number of contributors can help resolve conflicts that are deadlocked.

The stated purpose of the event was to

Build bridges between the people making WordPress (via the contributor groups) and the people doing the best and most influential work built on top of it
Open channels of communication between project leaders, volunteers, and professionals in the community
Learn more about each others’ goals, challenges, and ways we can help each other
Share best practices
Have some social time and get to know each other better
The event has always been invitation-only, to keep the discussion groups small enough that everyone could interact and participate. The smallest summit had around 200 attendees; the largest was around 350 attendees. Most of our community summits have included a travel assistance program to ensure that no invited contributor was unable to attend for financial reasons.

Results and Challenges
We’ve had 4 community summits, which have resulted in some really positive outcomes, including:

identification of shared goals and/or struggles
productive cross-team discussions
conflict resolutions (due to face-to-face interaction or “safe space” conversations? both? hard to tell)
stronger relationships between contributors who attended
Some of the pain points we’ve discovered include:

Invitation-only events are challenging — I’m tempted to say “excruciating” — for our community. The event is, by definition, not inclusive. Not being invited to a summit can be taken to mean, “I’m not important here,” which conflicts with the welcoming and egalitarian environment we value. When you organize an exclusive event like this, you are guaranteed to hurt a lot of feelings.
Selecting “the right people to invite” along with “the right topics to discuss” is very difficult. The method we’ve used most recently has been to ask contributor teams to identify the issues they need to discuss, which then defines the people who need to attend (to cut down on the “popularity contest” effect). But that means discussion topics are selected 3-6 months in advance, which can mean that difficult decisions are put on hold for longer than necessary.
We can’t depend on “fly everyone to the same place” as our primary way to make hard decisions or have productive conversations. For one thing, it’s really expensive (in cash money and in volunteer hours). It also sets artificial limits on how many brains we can focus on a problem or opportunity — only the people in the room can help with a problem that’s being addressed by a (relatively) small group of people.
Looking forward
Where do we go from here? Let’s get creative! I’d love your thoughts on this topic, especially on the following points:

Is there anything missing from the above lists of benefits and pain points?
Do you have suggestions of how WordPress can still enjoy the benefits of this kind of event, while eliminating or reducing the pain points?
To give the conversation some structure, let’s aim to close comments by March 15, 2019. #summit #discussion

Comment with your Github username like @leogopal

Revisit and improve tools and resources

More Information
https://make.wordpress.org/community/2016/09/01/feature-request-email-receipt-after-submitting-wordcamp-talk/
https://meta.trac.wordpress.org/ticket/1946

Suggested by Francesca Marano
Trello: https://trello.com/c/nwwCqhZi/8-email-receipt-after-submitting-wordcamp-talk

Create checklists for mentors and let them know they are following the WordCamp and have their own channel to ask safely common questions that many of them have.

There are excellent initiatives and a lot of great effort there that would benefit from more collaboration and recognition.

Suggested by Angela Jin

Trello: https://trello.com/c/2HVibZHe/29-increasing-the-visibility-and-support-of-working-groups

https://make.wordpress.org/community/2023/01/23/community-team-goals-for-2023-call-for-suggestions/#comment-30639

Community Deputy and WordCamp Mentor programs are very much related and can be incorporated into a connected contributor journey. Meetup Reactivation Supporter programs can also be a great addition to the journey.

Getting clarity on who is responsible for updating five for the future page (especially case studies)

Suggested by Timi Wahlahti (sippis).

From Trello: https://trello.com/c/sho8ReAC/15-getting-clarity-on-who-is-responsible-for-updating-five-for-the-future-page-especially-case-studies

Finding more ways to help meetup organisers with online events and encouraging them to do so

Trello: https://trello.com/c/HeRVYetL/12-finding-more-ways-to-help-meetup-organisers-with-online-events-and-encouraging-them-to-do-so

Find ways to acknowledge and appreciate contributors, organizers, volunteers, etc.
Suggested by Angela Jin

Trello: https://trello.com/c/MzN5iRI0/28-find-ways-to-acknowledge-and-appreciate-contributors-organizers-volunteers-etc

Suggested by Francesca Marano
https://make.wordpress.org/community/2018/06/20/call-for-volunteers-contributor-drives-document/

"I would love to see stand-alone Contributor events get more awareness/attention too. I think this time of “everything is online” is actually a great time to have more of them, in lieu of WordCamps." - Christina Workman.

Trello: https://trello.com/c/saTvMA97/2-contributor-drives

Following the changes to the WordPress.org privacy policy, our organizer handbooks should also be updated with best practices and recommendations.

Currently we have a handbook page on computer security, and we’re working on a page about data handling best practices.

Let’s discuss:

What challenges have you faced in keeping the community’s personal data safe?
What concerns you about your role as someone who safeguards/handles the community’s personal data?
Please share your thoughts in a comment on this post! We’ll close discussion on June 8.

Link: https://make.wordpress.org/community/2018/05/25/discussion-best-practices-with-community-data/
Trello: https://trello.com/c/99WU6COh/1-best-practices-with-community-data

let’s encourage all our organisers to make more diverse, inclusive, accessible, and sustainable events. There is now a #sustainability channel in Slack with many people sharing their ideas. We can help a lot in spreading those ideas to many people.

Continued from issue #76

Bring the Meetup Reactivation to a next level and possibly merge it to some sort of a stable program of meetup mentorship. In 2022 we have focused on dormant Meetup, but I feel it’s time to give all Meetups the same support, also to those who never stopped organizing events

https://make.wordpress.org/community/2023/01/23/community-team-goals-for-2023-call-for-suggestions/#comment-30630

First of all, I don’t know if the lack of responses to this post should make my first proposal some reactivation among deputies, mentors and other sporadic community team members. I think that the lack of meetups, WordCamps and even in-person Contributor Days has lost a bit of the energy that we tend to pass on to each other, and it would be nice to be able to see each other regularly, even if it’s just for an online coffee.

We think having the list of active and previously active members would help add the right people to the slack channels and usergroups and update the list on the site.
There was also a suggestion for this years goals of a reactivation reach out effort for those members that contributed and went dormant much like the meetup reactivation. To bring back previous members as much as we try onboard new ones.

https://wordpress.slack.com/archives/C02RQC7RN/p1675723790173409?thread_ts=1675722022.058889&cid=C02RQC7RN

Creating a year clock for Community Team, so we don’t need to rely on team member’s memory on important things and when those need to happen.

Trello: https://trello.com/c/UMEcH9j8/22-creating-a-year-clock-for-community-team-so-we-dont-need-to-rely-on-team-members-memory-on-important-things-and-when-those-need

Suggested by Abha.

WordCamp Central Social media strategy.
The discussions around accounts which were not accessible
Sustainability and continuity / scheduling of the content for the official social media accounts
The need for using some of the aggregators and planning tools, and strategy
Increased working with larger WordCamps and ways to support the information from smaller camps
Making it clearer on the process to deal with potential issues and branding confusion (eg accounts suggesting they are the project)
Increase contributor event content, building on the work done already on this with and through WCEU
"It would be crucial any group includes / or is jointly run with the marketing team and learns from the experience of social media tasks and management its members working on this for the project.

We have also continued the efforts to help community recover access and report issues on social accounts, as well as setting up some monitoring of some brand accounts.

The Marketing Team has various promotion campaigns for different teams which have a high social media amplification component.

All of this would help us take this forward at a crucial time. From our monitoring, we are aware of the need to have more support and processes available to help those dealing with social media if posts are taken over by other issues or offensive material. We are also in the process of updatIng the Marcomms support document for WordCamps and Meetups.

We are preparing a post on all this and hope that we can continue our good partnerships With community on working on all of these things together. "

More details: https://make.wordpress.org/community/2017/11/16/proposal-wordcamp-central-twitter-strategy-and-tactics/
Trello: https://trello.com/c/1tzDsXxO/9-cross-promotion-with-marketing-team

Revisit and improve tools and resources

Making decisions on camera kit program’s future, should we end it or renew the equipment

Suggested by Timi Wahlahti (sippis)
Trello: https://trello.com/c/0qZzJiUS/11-camera-kit-program

Finding more ways to help meetup organisers with online events and encouraging them to do so

Trello: https://trello.com/c/HeRVYetL/12-finding-more-ways-to-help-meetup-organisers-with-online-events-and-encouraging-them-to-do-so