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comittee_rules's Introduction

The Committee Laws


Created by the Proxy Chair Noah Rainbow, these laws shall govern the committee's operations for the coming weeks. Only committee members shall have the power to veto these laws under a majority vote.

Table of Contents


Introduction and Leadership

Section I: Introduction


Section II: Chair


Committee Operations

Section III: Meetings


Section IV: Members


Section V: Meeting Rules and Procedures

V.1 Scheduling

  • Meetings shall be scheduled at least one week in advance, with the exception of emergency meetings, which require a minimum of 48 hours' notice.

V.2 Agenda

  • The Chair, in consultation with committee members, shall prepare an agenda for each meeting, to be distributed at least 72 hours prior to the meeting.

V.3 Quorum

  • A quorum shall consist of more than half of the committee members. No official decision can be made unless a quorum is present.

V.4 Minutes

  • Minutes of each meeting shall be recorded by a designated member and approved at the beginning of the subsequent meeting.

Section VI: Attendance and Absences

VI.1 Regular Attendance

  • Members are expected to attend all meetings. Members must notify the Chair at least 24 hours in advance if unable to attend.

VI.2 Absences

  • More than three unexcused absences may result in a review of the member’s commitment to the committee's objectives and potential dismissal.

VI.3 Late Arrivals and Early Departures

  • Members arriving late or departing early must notify the Chair in advance and will be recorded in the minutes.

Governance

Section VII: Decision Making

VII.1 Voting

  • Decisions shall be made by a majority vote of the members present, provided a quorum is met. Each member has one vote.

VII.2 Proxy Voting

  • Members unable to attend a meeting may submit their vote in advance in writing to the Chair.

VII.3 Tie-Breaking

  • The Chair shall have the casting vote in the event of a tie.

Section VIII: Amendments and Veto Power

VIII.1 Proposing Amendments

  • Any member may propose amendments to these laws. Proposals must be submitted in writing to all members at least one week before being voted upon.

VIII.2 Adoption of Amendments

  • Amendments require a two-thirds majority vote of all committee members for adoption.

VIII.3 Veto Power

  • The committee reserves the right to veto any decision or amendment by a majority vote of all members.

Section IX: Dissolution

IX.1 Dissolution Vote

  • The committee may vote to dissolve itself by a two-thirds majority of all its members.

IX.2 Final Report

  • Upon dissolution, the committee shall submit a final report of its activities, findings, and recommendations to the appointing authority.

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