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{
            "agenda": 57,
            "agenda_item_id": "2856",
            "body": [
                "Executive Summary",
                "The Downtown Real-Time Parking Project is identified in the City\u2019s Downtown Community Plan as a means to reduce traffic congestion and help drivers more quickly find available parking.  This project will develop construction-ready plans, specifications, and estimates for real-time parking and traveler information signs for motorists traveling to Santa Monica\u2019s Downtown parking garages adjacent to 2nd Street, 4th Street, and the Pier that conform to the City\u2019s wayfinding standards. Staff recommends Transpo Group, Inc. prepare the engineering design and construction documents in an amount not to exceed amount of $105,000 over a three-year period.",
                "Background",
                "In 2014, the City completed the Real-Time Beach Parking Project that installed 21 digital signs that direct motorist to the beach parking lots.  These signs operate daily to display wayfinding messages and lot occupancy and space availability on a real-time basis.",
                "In 2016, City staff began coordinating with key Downtown stakeholders and other City Departments to explore the expansion of the current real-time system into the Downtown.  Discussion topics included location, size, and aesthetics of the proposed signs.  Several meetings were held including staff from Downtown Santa Monica Inc., Santa Monica Place (Macerich), and Santa Monica Pier Corporation.",
                "In 2017, the City completed the installation of 100 static wayfinding signs in Downtown.  The signs vary in size and conform to the City\u2019s latest wayfinding sign standards.",
                "Discussion",
                "This project involves the engineering design of two types of dynamic message signs (DMS) to be located within the Downtown area bounded by Ocean Avenue, California Avenue, Pico Boulevard, and 6th Street. Both types of signs will conform to the City\u2019s latest standard for wayfinding signs.  The first type is a small, two-sided DMS proposed at the entrance to seven Downtown parking garages indicated in Attachment A. The second type of DMS is a full matrix sign that can display multiple lines of text and graphics.  These DMS will be placed at 18 strategic locations near City entrances indicated in Attachment B.  The DMS will be integrated with the City\u2019s parking availability system and display messages directing motorists from the freeway off-ramps to the nearest available parking facilities based on real-time occupancy conditions.",
                "The DMS will also have the capability to display custom messages and will assist the management and diversion of traffic during special events, planned closures, or unexpected incidents.  The final locations for sign installation will be determined in coordination with other City departments, including Community and Cultural Services, Finance, Information Services, and Public Works.",
                "Consultant Selection",
                "On October 17, 2017, the City published a Request for Proposal (RFP) to obtain engineering design services for the Downtown Real-Time Parking Project.  The RFP was posted on the City\u2019s on-line bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with the City Charter and Municipal Code provisions.  41 vendors downloaded the RFP. Four proposals were received on November 9, 2017 from the firms listed below.",
                "\u00b7         Advantec Consulting Engineers",
                "\u00b7         Kimley-Horn and Associates",
                "\u00b7         Michael Baker International",
                "\u00b7         Transpo Group Inc.",
                "Proposals were evaluated based on the criteria in SMMC 2.24.073 and as outlined in the RFP, which included Experience/Technical Competence, Ability to Meet Work Plan and Timelines, Project Approach, Cost of Services and Cost Control, Stability/ References, and the Value Added/ Breadth of Service.",
                "In January 2017, the selection committee, comprised of staff from Planning and Community Development, recommended Transpo Group, Inc. to provide the engineering design services for this project. Transpo Group demonstrated extensive knowledge and experience with real-time parking projects, and similar capital improvement projects in the City of Seattle, Puget Sound Transit, and San Francisco. Transpo Group also demonstrated through past projects its ability to offer project design on schedule and at a competitive price. Based on these criteria, Transpo Group is recommended as the best qualified firm.",
                "Financial Impacts and Budget Actions",
                "The contract to be awarded to Transpo Group Inc., is for an amount not to exceed $105,000. Funds of $105,000 are available in the FY 2017-18 Capital Improvement Program budget. The contract will be charged to account C010994.589000 \u2013 Parking Guidance System."
            ],
            "department": "Traffic Management (PCD)",
            "id": 926,
            "meeting_time": 1518571800,
            "recommendations": [
                {
                    "agenda_item": 926,
                    "id": 926,
                    "recommendation": [
                        "1.     Award RFP#141 to Transpo Group, Inc., a Washington-based company for Engineering Design services for the Downtown Real-Time Parking Signs Project.",
                        "2.     Authorize the City Manager to negotiate and execute an agreement with Transpo Group, Inc., in an amount not to exceed $94,730 for one year, with two-additional one-year renewal options in the subtotal amount of $10,270, on the same terms and conditions for a total amount not to exceed $105,000 over a three-year period, with future year funding contingent on Council budget approval."
                    ]
                }
            ],
            "sponsors": null,
            "title": "Award Contract to Transpo Group for Engineering Design Services for the Downtown Real-Time Parking Project"
        },
        {
            "agenda": 58,
            "agenda_item_id": "2984",
            "body": [
                "Executive Summary",
                "The City currently contracts with Conduent State & Local Solutions, Inc. (Conduent) for parking citation processing, parking permit fulfillment, and payment processing services. On October 13, 2017, the State of California approved Assembly Bill No. 503 (AB 503), which mandates that cities provide payment plans for any unpaid parking citations for qualified indigent individuals who request it.  Staff recommends a fifth modification to agreement #9210 with Conduent to add the Installment Payment Plans (IPP) software module to process payment plans in compliance with AB 503.  The amended contract would be for an estimated additional amount of $61,250 for the remainder of the contract, for an estimated amended total of $14,561,250.  The nine-year term of the contract would remain unchanged.",
                "Background",
                "On November 23, 2009, the three Westside cities of Santa Monica, West Hollywood, and Beverly Hills jointly issued a RFP for citation processing, handheld devices, license plate readers, and permit processing systems.  A selection committee of representatives from all three cities reviewed the proposals and unanimously selected Xerox (then ACS State & Local Solutions, Inc.) as the best bidder based on price, range of products and services offered, ability to address the Westside cities\u2019 issues, and commitment to implement an integrated parking solution.",
                "On May 11, 2010 (Attachment A), Council authorized the City Manager to negotiate and execute agreement #9210 (CCS) with ACS State & Local Solutions, Inc. in an estimated amount of $1,400,000 per year for a period of five years, with two additional two-year renewal options, to provide parking citation processing, parking permit fulfillment, and payment processing services.  In April 2012 agreement #9210 (CCS) was assigned to Xerox following the name change as a result of ACS State & Local Solutions, Inc. being acquired by Xerox.  Xerox later separated its parking operations under Conduent. The City\u2019s agreement to maintain the software is now with Conduent.",
                "The most recent contract modification was approved by Council on May 9, 2017 (Attachment B) to increase the contract amount by an estimated $1.9 million (including a 10% contingency) and extend the contract term to June 30, 2018, with one remaining one-year renewal option.  This modification resulted in a nine-year amended agreement with an estimated agreement amount of $14.5 million, with future year funding contingent on Council budget approval.  As stipulated in the fourth modification, the City is currently in the process of extending the contract for an additional one-year term through June 30, 2019.",
                "Discussion",
                "On October 13, 2017, the State of California approved AB 503 which mandates that cities offer payment plans for unpaid parking citation(s) to all qualified indigent individuals who request it.  The City has not offered payment plans for parking citations in the past, and the current contract with the company providing parking citation processing services (Conduent) does not include an IPP software module or pricing information.  The implementation deadline for AB 503 is July 1, 2018.  To aid in this implementation, staff recommends acquiring Conduent\u2019s IPP software module.",
                "In concert with AB 503 implementation, staff also recommends offering payment plans for parking citations to all people issued citations.  This option has been requested many times in the past and would enhance customer service levels by offering a new payment option and reducing the number of Department of Motor Vehicles registration holds on cited vehicles.  In addition, this service could potentially reduce the City\u2019s parking citation collections costs as it could lead to fewer delinquent citations.",
                "Staff estimates the cost to provide these services will be approximately $61,250.",
                "Staff examined whether to only offer payment plans to indigent people as required by AB 503 or to offer the option to all citation recipients.  Staff recommends offering the option to everyone because it provides operational efficiency and reduces the average cost per payment plan. Since the cost of the service would be an estimated amount of $61,250 regardless of the number of participants, offering this option to the general public would lower the average cost per payment plan and enhance the level of customer service.",
                "Financial Impacts and Budget Actions",
                "Since the City has not offered payment plans to the public in the past, no historical data is available.  The contract modification to be awarded to Conduent State & Local Solutions, Inc. is for an estimated agreement amount of $61,250.  Funds for the one-time payment are available in the FY 2017-18 budget in the Finance Department account number S010130.589000 (expenditure control savings) for the initial setup costs and account number 012241.555010 (Contractual Services) for ongoing costs (mailing expenses). Future year funding is contingent on Council budget approval."
            ],
            "department": "Finance Department, Revenue Division",
            "id": 944,
            "meeting_time": 1525825800,
            "recommendations": [
                {
                    "agenda_item": 944,
                    "id": 944,
                    "recommendation": [
                        "Staff recommends that the City Council authorize the City Manager to negotiate and execute a fifth modification to agreement #9210 (CCS) in an estimated amount of $61,250 with Conduent State & Local Solutions, Inc., a New Jersey-based company, to add the Installment Payment Plans software module to process payment plans for parking citations in compliance with Assembly Bill 503.  The nine-year term of the contract will remain unchanged.  This will result in a nine-year amended agreement with a new estimated total amount of $14,561,250, with future year funding contingent on Council budget approval.",
                        " "
                    ]
                }
            ],
            "sponsors": null,
            "title": "Fifth Modification to  Agreement 9210 (CCS) with Conduent State & Local Solutions, Inc. to add the Installment Payment Plans Software Module to Process Payment Plans for Parking Citations"
        }